Reservation Priorities

Convention and Meeting Facility Booking Policies

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IV. Reservation Priorities

First Priority Events

(A) Conventions and trade shows which are international, national, regional or state in nature, and which have a significant impact in terms of hotel tax generated are given priority dates. Such events shall be considered as "First Priority Events".

1. Reservations: Date(s) requests for First Priority Events may be made as far in advance as necessary or appropriate and may supersede requests for other events and activities, unless a License Agreement has been previously executed by the Greater Ft. Lauderdale/Broward County Convention Center and the user for such other event.
2. Contracts: A signed, fully executed License Agreement for First Priority Events will be required twenty-four (24) months prior to the event, or at the Center's General Manager's discretion.
3. Deposits: A minimum deposit in the amount of twenty-five percent (25%) of the total estimated rental is required upon execution of the License Agreement. A greater deposit may be required depending upon when the License Agreement is being executed in relation to the date of the event.

(B) Multiple day, consumer/trade shows are also considered "First Priority Events" if they utilize hotel rooms and meet the following criteria:

1. Hotel Room Usage: Minimally, hotel room usage must meet or exceed 500 rooms peak night, and/or 1,200 hotel room nights for the event's run.
2. Hotel Room Pick-Up: Actual hotel room pick-up must be handled directly, and be confirmed by the Convention & Visitors Bureau housing services.
3. Exhibit Space Use: Event must use the Convention Center's full 150,000 sq. ft. of exhibit space.
4. Attendance: Event must generate audited attendance at the Convention Center of at least 18,000 for the run, and/or no less than an average 5,000 Convention Center attendants per event day.

Second Priority Events

(C) Multiple day, local trade shows and consumer shows shall be deemed as "Second Priority Events", and will be given second priority status on dates. (A consumer show is an event which is open in whole or in part to members of the general public. The Center's General Manager has full and final authority for defining whether an event is or is not a consumer show.)

1. Reservations: Multiple day, local trade shows and consumer shows shall not be booked more than eighteen (18) months in advance of the date(s) requested.
2. Contracts: A License Agreement can be issued up to eighteen (18) months prior to the date(s) requested. Upon request by Center, within the period of twelve (12) to eighteen (18) months prior to date(s) requested, Licensee agrees to cooperate with Center in an effort to re-schedule such dates in order to accommodate a First Priority Event.
3. Deposits: A minimum deposit in the amount of twenty-five percent (25%) of the anticipated rental amount is required upon execution of the License Agreement. The Center's General Manager has the full and final authority to increase such minimum deposit. A greater deposit may be required depending upon when the License Agreement is being executed in relation to the date of the event.

(D) Food functions, seminars or any other events will be given dates on a space available basis.

1. Reservations: These events shall not be booked more than eighteen (18) months in advance.
2. Contracts: A License Agreement shall be executed by both parties six (6) months prior to the date(s) requested.
3. Deposits: A deposit in the amount equal to the full minimum rental is required upon execution of the License Agreement.