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General Information for Corporate Event Planning
Broward Convention Center Event Planning Guide
The Corporate Event Planning Guide was created in a Portable Document Format (PDF). To obtain a copy of Acrobat Reader, used for downloading, viewing, and printing this publication, Click Here.
This is a one time process, please follow the installation and browser configuration instructions provided by Adobe Acrobat. NOTE: This Planning Guide is subject to change.
View entire Event Planning Guide, or select a specific section in the drop down menu provided.
Building Contacts (954) 765-XXXX:
Contact the Event Coordinator for information on Box Office, Telecommunications, First Aid,
Audio Visual and Union Labor.
In-House Services:
Event Planning Checklist
|
Item |
Deadline |
Date Completed |
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Three contracts are mailed and three signed contracts
must be returned with a deposit. |
30 days after mailing |
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Executed contract is mailed to client when deposit
and signed contracts are returned. |
1 week later |
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Review Event Planning Guide |
Pre-planning stage |
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Select Service Contractor: Decorator |
Pre-planning stage |
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Submit 6 floor plans to Event Coordinator |
Prior to lease of exhibit space |
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Final Rental Deposit |
2 months prior to event |
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Submit Meeting Room/Ballroom Specs to Event Coordinator |
2 months prior to events |
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Request Order Forms for Exhibitor's Kits |
Prior to mailing of exhibit kits |
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Electrical |
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Air/Water |
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Telephone |
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Internet |
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Audio Visual |
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Receive Event Estimate from Event Coordinator |
30 days prior to event |
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Submit Certificate of Insurance to Facility |
30 days prior to event |
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Finalize Event Staff Schedules |
30 days prior to event |
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Finalize Special Services with Event Coordinator |
30 days prior to event |
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Box Office |
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EMT/First Aid |
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Police |
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Fire Watch |
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Marshalling Yard |
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Pre-Con |
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Info Desk |
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Finalize Audio Visual Needs |
21 days prior to event |
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Event Estimate returned to Event Coordinator |
14 days prior to event |
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